Turn Your Time Studies into a Strategy for Better Financial Performance

Financial Performance

You aren’t just trying to track hours—you want the complete data needed to optimize cost reports, contracts, and funding. Discover how an automated data capture strategy unlocks hidden value across your entire health system.

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For Finance Teams

How it Works

Why it Matters

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Testimonials

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19M+

hours studied

+128%

boost in participation rates

+2x-3x

capture of reimbursable hours

Time Studies for Finance Teams

Still Running Time Studies on Spreadsheets?

If so, you’re likely dealing with:

  • Low participation rates that leave money on the table: When tracking feels like a chore, low compliance from staff directly weakens your cost reporting and revenue capture.

  • Homegrown tools hide allocation opportunities: Static spreadsheets make it incredibly easy to miss or miscategorize eligible time across clinical, GME, transplant, and specialized service lines.

  • Documentation that can't hold up to audit scrutiny: Relying on retroactive memory, paper forms, or inconsistent tracking leaves your health system highly exposed during strict MAC reviews—risking massive wage disallowances or revenue clawbacks if you cannot instantly produce clear, verified logs.

  • Data gaps are discovered too late: Without live tracking capabilities, your finance team only realizes data is missing or incomplete long after the tracking window has closed and the reporting cycle is over.

  • A multi-year lag delays your financial adjustments: Because CMS benchmark updates operate on a four-year delay, poor or missing data captured today penalizes your financial baseline for years to come.

How Better Time Study Data Changes Your Financial Outcomes

Build a Defensible Record

Generate consistent, timestamped documentation and verified logs across every tracking cycle to protect your revenue before an audit arrives, not after.

Strengthen Reimbursement

Use efficient collection tools and automated integrations to capture accurate cost allocations, driving stronger recovery across Medicare, Medicaid, and other cost-based payer programs.

Eliminate Revenue Leakage

Replace fragmented spreadsheets and clunky homegrown tools with a centralized, purpose-built platform to close the gap between what you claim and what you have actually earned.

Close Documentation Gaps

Leverage real-time validation and live monitoring to catch missing data early, ensuring your tracking actively supports and defends your claims.

Why It Matters

What Improves with Accurate Time Study Data?

  • Substantial Funding Upside: Every 10% boost in staff participation adds predictable, verified funding back to the hospital.

  • Accurate Cost Report Inputs: Complete participation ensures your reported average hourly wage data is fully and accurately captured, preventing your organization from underreporting its actual labor costs.

  • Revenue Protection: Shifting to automated tracking eliminates the compliance blind spots that trigger federal disallowances.

Trusted by leading finance teams

Understand how time study accuracy and participation translate to reimbursement impact.

download the ROI guide

  • “Time Study has been of significant help. Having this system in place to automate notifications and reminders to hundreds of team members without me having to do so manually is truly a game changer.”

    ~Director of Operations, Health System, US-Midwest

  • "We've already seen an improvement in our compliance rate in just 3 months, up from 75%. We are now at 96.4% completion since implementing it and our lowest compliance rate has been 92.6%"

    ~Business Manager, Hospital, US-Midwest

  • "I would estimate I am saving at least 20 hours a month since moving from paper/PDF time studies to Time Study."

    ~Business Manager, Academic healthcare center, US-Northeast

  • "We have over 800 providers we collect time studies from. Time Study has made it so much easier for us to collect time reports for our Medicare Cost Report."

    ~Program Administrator, University Health System, >10,000 employees, US-Northeast

  • "We probably save one FTE from this. When you collect quarterly for 2,000 physicians and have to manually key in and track people down."

    ~Senior Director of Budget & Reimbursement, Health System, US-East

  • “Moving to a more automated system was super helpful [and improved accuracy]. We were moving from a manual, time-consuming process to a much more streamlined one.”

    ~Manager, KLAS Report

  • “Things went pretty quick from the time we signed a contract to the time we implemented the product.”

    ~Analyst/Coordinator, KLAS Report

  • “Time Study gives us breakdowns on how provider time is spent [across categories], and we immediately saw outcomes after transitioning from a different platform.”

    ~Manager, KLAS Report

  • “The outcome we expected from Time Study was an increase in the number of people turning in their time studies. That number has changed drastically since we started using Time Study.” ~Analyst/Coordinator, KLAS Report

    ~Analyst/Coordinator, KLAS Report

Next Steps

Contact Us To See How Time Study Works

Accurate, complete, and traceable time data is foundational to financial reporting and compliance. Time Study’s solution is designed to align with your organization’s size and configuration.

  • Web and mobile data collection

  • Integration with enterprise systems (HR, scheduling, etc.)

  • Centralized rules and governance

  • Real-time monitoring and reporting

  • Structured datasets aligned to financial reporting needs

Contact us to discuss your needs and learn more about the platform.

Featured Resources

Featured
Introduction to Time Studies in Healthcare Services
Introduction to Time Studies in Healthcare Services
Hospital Time Study Benchmarks: High-Performing Programs
Hospital Time Study Benchmarks: High-Performing Programs
The ROI of Time Studies
The ROI of Time Studies